Record arrivals and review event records
RealTime Sports helps organisers move from an expected attendance list to a record of who arrived. Hosts can scan participants' QR codes at check-in, and PDF reports provide a practical way to review the attendance and payment information recorded for an event.
These tools connect event administration with what happens at the venue. A registration tells you who intends to come. A check-in records an arrival. Payment information indicates the recorded payment position. Looking at each separately gives a clearer view of the event.
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Checking people in
Participants present the QR code associated with their supported RealTime Sports booking. The host scans it to check them in when they arrive. Make the arrival process clear in your event instructions so people know what to have ready and where to go.
Before the event starts, make sure the authorised host can access the check-in function and knows how your venue will handle a participant who cannot present a code. If a booking includes a guest, follow the check-in process supported for that booking.
Downloading reports
Download the available PDF attendance and payment reports to review the records held in RealTime Sports. They can support event administration, reconciliation and an internal record of activity. Keep participant information within the staff group that needs it for legitimate venue or event work.
An everyday example
At a coaching clinic, the host scans participants' booking codes on arrival. After the event, the organiser reviews the attendance report and the available payment information to understand the records for that session.
Read the records correctly
A check-in is not proof that a pay-at-venue charge has been collected. Likewise, a confirmed booking is not proof that someone attended. Report accuracy depends on the information recorded. External booking transactions should not be assumed to appear in RealTime Sports reports automatically.
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